Recording Requirements

  • Acknowledgment must include the following: county, state, date, persons/corporate officers appearing, notary signature, notary seal and notary expiration date.

  • Notary stamp must be clear and legible. Notary‚Äôs stamp, seal and signature must be independent of each other.

  • All deeds, mortgages and mortgage assignments must have a signed certificate of address of either the grantee, mortgagee or assignee.

  • Re-recorded documents must have new acknowledgments and an explanation as to why they are being re-recorded.

  • Statements of Value, if required, must be filed in duplicate and fully completed, signed and dated as per the State Department of Revenue.

  • Separate checks are required for each recorded document and for each realty transfer tax.

  • Blanket documents are not accepted for recording.

  • Stamped, self-addressed envelopes are required for return of all documents. The office will not mail recorded documents unless an envelope has been provided at the time of recording.

  • All checks shall be payable to "Union County Recorder of Deeds".

  • All checks submitted for payment must be in the correct amount. No refunds will be given.

  • Only legible documents capable of being clearly scanned will be acceptable for recording. If a document mailed to us is unacceptable for recording for any reason, it will be returned to the sender with a letter of explanation and a $3.00 fee charged.